Every business needs to have their perfect match especially when
it comes to occupying an office space. While office hunting can
become a daunting task, there are a few main factors or to
To make the office hunting as painless as possible, this will
round up the ultimate factors one needs to consider. Knowing the
ins and outs of the business will ensure the success of landing the
best office space worthy of the money and investment.
- Know how much space you require
Businesses should be decisive and
set a standard in office space acquisitions. To produce a set of
requirements, it should clarify how much space they really need to
operate their business. These are the main factors that will help
business owners determine their size requirements.
Estimation of office spaces require
a lot of foresight, so it is best to start thinking about the type
of business one is engaged in and the suitable layout it requires.
Usually, businesses choose the traditional and spacious office
However, some enterprises have
special requirements. Take, for example, the Business Process
Outsourcing sector prefer denser office spaces due to their large
labor force. The BPO individuals are usually divided into teams and
find it easier to work or collaborate when housed in the same area
The number of employees is also
crucial in choosing an office space. Businesses should take into
consideration any potential room for growth. Strike the perfect
balance by finding a proper compromise. While it is less than ideal
to make more people occupy a smaller space, employers should also
take extra caution in acquiring offices that might result in idle
or unused spaces.
Some businesses require a set of
utilities and amenities to run their operations seamlessly. Allot
spaces for server rooms, meeting or huddle areas and even a
boardroom that are perfectly suitable for and cater to the
There is no exact rule of thumb in
determining your needed office space. Take note of the density of
the potential office spaces. If comfort precedes other concerns,
less density per square meter usually means more space for each
- Know how to get the ideal location
Office location plays a big role in
any business. May it be for convenience or branding, determining
the location is as crucial as the space occupied. Expansions are
best placed in the same location as the flagship office for
However, if you are a new business
or a business looking to change locations, there are several
factors to consider:
Knowing your market and staff is of
prime importance - The convenience of your customers and employees
should be the top priority in picking your new location. It is
better to pick locations near major thoroughfares or public
transportation hubs. Highly accessible locations are usually more
expensive, but the business' gains from the consistent availability
of service provided will offset it in the long run.
Visibility is key to brand awareness
- Putting your name up in lights is always a good thing because
being the talk-of-the-town can jumpstart any business. Start the
buzz by strategically placing your business in a location that is
hard to miss. Central business districts offer a lot of foot
traffic and signages options you can get creative with.
Consider your competition - It is
important to know your neighbors anywhere you go. It is a
make-or-break decision whether you will choose to keep your
competitors close. However, no matter what industry you are in, the
surrounding businesses say more about the location than any
research will. If successful businesses or big corporations are
proximate to your chosen location, chances of a high success rate
are a possibility and prove that they are setting base there for a
- Picking an office hunting buddy
Nothing really beats the expert. A
commercial brokerage firm is
a good way to go especially in assessing your needs, provide you
with the correct options and finalizing your main requirements.
Similarly, real estate firms can scout and provide location choices
for the perfect office space one is looking for.
Real estate consultancy firms can
help you polish your shortlist and give you reliable market
insights to help you arrive at the best decision. After all, a
reliable partnership with an expert real estate firm will also save
you a lot of time, score you a better deal, and ease up the burden
of future issues and documentation load.
- Choosing a suitable office set-up
The 21st-century workplace is more
than a set of tables and chairs. First impressions matter; The
office layout and design are a telling reflection of a company and
its culture. Apart from that, a wise usage of office spaces can
impact the overall success and productivity of employees.
It all depends on the brand you want
your office to exude. The psychological impacts of the simple
things like paint and décor prove to be valuable in keeping the
consistency of the preferred company image. Light colored and
technologically-equipped offices can help increase morale and
decrease turnover rate.
Some workplaces are taking a modern
and employee-centric approach by incorporating physical and mental
wellness hubs in the office. Addition of workplace nursery, pantry,
and leisure or entertainment hubs are small but effective steps in
the right direction.
- Managing the office space
As with any business operation or
project, it is important to oversee the maintenance of the office.
Day-to-day tasks that are unrelated to the business can be
outsourced. This is where built-to-suit and serviced offices come
to mind as it allows tenants to focus on their business
transactions and its other engagements.
Menial tasks such as organizing the
mail room, cleaning the office and managing the pantry can be done
by outsourced personnel. There are also other providers and
solutions companies that deal with payroll, janitorial staff and
administration personnel. Non-fundamental jobs that require a
highly specialized skill set can be delegated to freelancers to
avoid delays or disruptions in your executions.
With all things considered, leasing office spaces go beyond the
physical structure. The office and its chosen location can become a
contributing factor or a source of risk if not properly thought of