Admin Manager

Location: BGC, Taguig, NCR
Department: Asset Management
Industry: Property / Real Estate
Work Schedule: Normal Shift M-S 9AM-6PM
Hours: Full-time, 9 hours per day
Hiring Organization: KMC Savills
About the Company:

Founded in 2009 by Gregory Kittelson, Michael McCullough and Amanda Rufino-Carpo, KMC Savills is an award winning real estate services firm headquartered in Bonifacio Global City with over 200 employees involved directly in transactions for office, investments, retail, industrial, hotel locators, and residential properties. With services ranging from tenant representation, landlord representation, investments to property management and facilities management, KMC Savills is a full service real estate firm which is widely recognized as the Best in Class Real Estate Agency in the Philippines.

KMC Savills is an affiliate of Savills, a leading global real estate service provider listed on the London Stock Exchange (SVS:LSE). This provides KMC Savills and its clients access to a global network of over 700 offices and 30,000 real estate experts throughout the Americas, Europe, Asia Pacific, Africa, and the Middle East.

Responsibilities:
  • Monitor and assess the performance of the Administrative staff and provide coaching and guidance to ensure maximum efficiency.
  • Ensure that all files, forms and other important documents are organized.
  • Ensure that Administrative staff assists in all operational duties.
  • Prepare reports and coordinates schedule of all meetings of the landlords/board of Trustees/clients.
  • Conduct a weekly meeting for the Administration staff to discuss issues and concerns encountered and make a resolution or action plan accordingly.
  • Ensure the smooth and adequate flow of information within the Property Management Group.
  • Manage schedules and deadlines.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Performs related administrative duties, as assigned by Management.
  • Make regular updates to Head Office on all concerns regarding the property/site.
  • Make regular inspection of the property/site.
  • Assist the Property Manager in conducting regular meetings with the sub-contractors.
  • Assist the Property Manager in developing a 24-hour communication system.
  • Assist the Property Manager in developing a comprehensive house rules.
  • Assist the Property Manager to strictly enforce approved house rules.
  • Provides regular reports to the management company and the Landlord regarding status of the Property Admin services.
  • Conducts regular meetings with landlords and retail tenants to anticipate tenancy issues and concerns of landlords.
  • Assist the Property Manager in developing
  • Assist in orienting the security force on the house rules and other special instructions in the property/site.
  • Ensure that the security agency is implementing all requirements as stipulated in the service agreement contract.
  • Assist the Property Manager in orienting the housekeeping staff on the house rules and other special instructions in the property/site.
  • Ensure the cleanliness and order in the property/site.
  • Ensure that any unusual activities and incidents are immediately reported by the housekeeping.
  • Ensure that the housekeeping agency is implementing all requirement as stipulated in the service agreement contract.
  • Conducts regular meetings and discussions with identified locator contact persons.
  • Ascertains locator concerns related to building facilities, building management and estate issues.
  • Channels specific findings to concerned departments, divisions or assigned building/site for immediate action and resolution.
  • Coordinates directly with concerned departments, divisions or assigned building/site for the development of solutions and action plans directly impacting the locators’ concerns and complaints.
  • Ensures that solutions and action plans are in consonance with the locators’ key concerns and advocates their desired position within the Company’s/Building guidelines, policies and procedures.
  • Conveys and coordinates action plans and solutions with locators, and measures deliverables and delivery timelines within commitments.
  • Measures impact performance of projects, actions and solutions to determine results relative to projections.
  • Evaluates data, performance and productivity gains against locator perceptions and needs.
  • Ensure that the Property Safety Plan is communicated to all tenants/clients and staff.
  • Ensure that Fire Safety Guidelines are complied with.
  • Ensure that the property/site is covered by insurance policy.
  • Ensure that all government requirements are complied with.
  • Ensure that all Association Dues, rental fees and other revenue sources of the building are properly billed by the Property Management Group on time.
  • Develops a project calendar to ensure a smooth cash flow, and ensure that all. project projects are implemented within set schedules.
  • Ensures that all expenses are within the budget allocation.
  • Prepare a monthly year-to-date summary of actual revenues and expenses and compare these with the prepared budget.
  • Coordinate with the internal auditor to determine accuracy of the actual expenses.
  • Analyzes variances between the actual revenues and expenses and the budgets.
  • Continuously develop and implement ways to enhance the appearance efficiency of the property/building and its equipment.
  • Suggests ways to streamline the administrative process to offer the best service to the clients.
Educational requirements:
  • Candidate must possess at least a Bachelor’s/College Degree in Business Administration or any related field.
Experience requirements:
  • Has at least 5 years working experience in the admin and office management
Desired Skills:
  • People management skills
  • Negotiation skills
  • Excellent communication skills
Qualifications:
  • Amenable to work from Monday to Saturday
Benefits:

KMC Savills provides top-tier employee compensation benefits and a relaxed, team-oriented work environment, including:

  • Medical
  • Dental
  • Loan
  • Sports
  • Leave Credits
  • Bonus
If interested in this position, please email us your resume to [email protected]
How can we help?

KMC is an award-winning real estate services company. Headquartered in Bonifacio Global City, with over 150 employees involved directly in transactions for tenant representation, landlord representation, investments, and residential services.

We are recognized as the Best in Class Real Estate Agency in the Philippines and an exclusive international affiliate of Savills – a leading global real estate service provider listed on the London Stock Exchange (SVS: LSE). This provides the firm and its clients access to a global network of over 700 offices and 30,000 real estate experts throughout the Americas, Europe, Asia Pacific, Africa, and the Middle East.