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Having trouble finding space for your new employee? Or is there too much space in the office now that you've adapted telecommuting? Massive company expansion and adaptation of new business processes are just some of the reasons that drive owners to reconfigure their office space or search for a new one. Some reasons may also include the need to adapt to organizational changes, support a new business model, or to eliminate wasted space (in case the office is too big for the company.) Here are some of the factors you need to consider to find out if you need to move into a new office space:
1. Current company size and projected employee growth
If you feel that the office has gotten a little too crowded, then it must be a sign that you need to move. Ideally, the office space to employee ratio should be 11.49 sqms. but this could be adjusted depending on your office's floor plan. Some call centers and BPOs allocate around 7.6 square meters per employee to maximize space and cost.
Tip: Before moving, make sure you have a plan that properly anticipates your employee growth. You must be able to accurately project how much space your business will need throughout the years to lower expenses and costs. Moving into an office space already takes around 2 months for fit-out alone and takes up a huge chunk of capital expenditure since office space leases usually require advanced payments and deposits.
2. Physical space for your computers, peripherals, and servers
If your current space is no longer capable of adequately meeting these requirements, then it's time to move out. Your office must have enough space to hold your employees' computers and peripherals as well as provide enough server room capacity. There should also be enough power outlets to accommodate the requirements of the individual work areas as well as space for server room over time.
Tip: Many businesses overlook costs for phone and computer cabling. So when choosing a new space, make sure you ask if cabling already exists for phones and PCs. Find out how extensive the wiring is -- the more completely cabled, the better.
3. Office location
Has your business adapted a new business model that requires client accessibility? Or would you need to hire talented employees with rare skill sets? If your answer is yes, then it might be another signal to move into a new office space. Just make sure that your new office's location offers accessibility and proximity to your company's audience: customers, employees, and investors/partners.
Tip: Weigh your priorities when choosing an office space. Having a central location with high foot traffic, lots of parking, and convenient access to transportation will be favorable for businesses who need to directly deal with clients. Choosing a high-grade building in an upscale location also provides a certain air of prestige to your brand. However, if your business is done online or over the phone, you might want to choose a location that allows you to save money while remaining accessible to employees.
Can you cite other reasons your current office space isn't working out? Or are you looking to transfer to a new office? We'd love to hear your thoughts! Send us a message here today.